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Welcome to the ComplianceHive™ blog where we talk about anything we want. Here you will find posts related to ComplianceHive, GDPR, tools and more.

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Agnes in a team meeting with a whiteboard showing AI tools and post-its, building an AI systems overview
AI Act, Compliance

How to Run an AI Inventory for Your Business (Step-by-Step)

Most companies use AI without knowing it. This step-by-step guide helps you build an AI inventory in 30 minutes — required under the EU AI Act.

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Agnes comparing AI Act compliance tools on her laptop with notes in a notebook
AI, Compliance

How to Choose AI Act Compliance Software for Your SMB

Picking the right EU AI Act software saves months of work. A practical buyer's guide for SMBs: must-haves, pitfalls and a comparison framework.

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Agnes looks concerned at a row of AI systems, some marked with a red cross as prohibited under the EU AI Act
AI Act, Compliance

EU AI Act Prohibited AI Practices: What Is No Longer Allowed?

Which AI systems are banned under the EU AI Act? A plain-language overview of the Article 5 prohibitions already in force since February 2025.

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A team lead discussing AI policy with employees in an informal meeting
AI Act, Compliance, SMB

How to Communicate Your AI Policy to Your Team

You need to tell your team an AI tool isn't allowed anymore. Here's how to do it without pushback, resentment, or people just quietly ignoring you.

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Agnes reviewing a privacy risk assessment on her laptop in a small office
GDPR

GDPR Risk Assessment for SMBs: When You Need One and How to Do It

GDPR Article 32 requires risk-based security and Article 35 mandates a DPIA for high-risk processing. A practical five-step assessment for SMBs.

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Agnes reviews a screen showing four AI Act risk categories while classifying AI tools used by her company
AI Act, Compliance

EU AI Act Risk Classification for SMEs: How to Determine Your AI's Risk Class

Which risk class does your AI system fall into? A practical guide to the EU AI Act's 4 risk categories and what they mean for your business.

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Agnes reviews a NIS2 scope checklist at a desk in a small office
NIS2, Compliance, SMB

Does NIS2 apply to my company? A 5-minute scope check

Not sure if NIS2 applies to your business? Use this quick decision guide to find out in 5 minutes and see what you need to do next.

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Agnes holding a calendar showing '1 Juli' — the Cyberbeveiligingswet enforcement date
NIS2, General

The Dutch Cybersecurity Act (Cyberbeveiligingswet): Does It Apply to Your SMB?

The Dutch Cybersecurity Act implements NIS2 from July 2026. Does it apply to your business — and what do you need to have ready? Practical guide for SMBs.

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Agnes reviewing a DPIA document with a magnifying glass
GDPR

DPIA Guide for SMBs: When You Need One and How to Complete It

When does GDPR require a DPIA — and what must it contain? Practical guide for SMBs with concrete examples, a step-by-step process, and a checklist you can use.

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Agnes holding a gold ISO 27001 certification badge
General, Security

ISO 27001 for Small Businesses: What It Actually Means and How to Get Started

ISO 27001 certification explained for small businesses — what it requires, who actually needs it, and how to prepare without a dedicated security team.

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Agnes maps out all AI tools in her organization with a structured inventory
AI Act, GDPR, Compliance, SME

How to Build an AI Inventory for EU AI Act Compliance (Step-by-Step)

Learn what an AI inventory is, why you need one under the EU AI Act, and how to build one step by step as an SME. With practical template and real-world examples.

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Agnes investigates a NIS2 document with a magnifying glass at a desk in a small office
NIS2, Compliance, SMB

NIS2 audit for SMBs: how to prepare before regulators come knocking

A NIS2 audit doesn't have to overwhelm your team. Learn what the audit covers, use the self-assessment checklist, and get your SMB ready before national implementation deadlines hit.

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Agnes reviewing an overview of AI tools sorted by EU AI Act risk category
AI, Compliance, SME

EU AI Act Risk Classification: Which Category Does Your AI Tool Fall Into?

The EU AI Act sorts AI systems into four risk categories. Find out where your AI tools land and what that means for your business.

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Agnes inventories her company's AI tools and documents them in an AI register
AI Act, Compliance, SME

EU AI Act Obligations for SMEs: What You Need to Track and When

The EU AI Act applies to SMEs that use AI tools, not just companies that build them. Learn your obligations as a deployer, what an AI register is, and the steps you can take today.

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An employee working on a laptop with various SaaS app icons around her, some approved, some unknown
GDPR

GDPR Rules for Business Software: Which Tools Can Employees Use?

GDPR sets rules for business software employees use. Here is how to tackle shadow IT, evaluate tools, and build a software register.

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Agnes runs a GDPR audit with a checklist and laptop for a small business
GDPR, Compliance, SMB

How to Run a GDPR Audit as an SMB (Practical Steps)

A GDPR audit doesn't have to be complicated. Learn what to check, how to approach it, and how to stay compliant as an SMB. With a practical checklist.

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Agnes checks data processing agreements with a checklist next to a stack of supplier folders
GDPR

Data Processing Agreement (DPA): What Must Be in It and How to Close One

What goes in a data processing agreement under GDPR? The 7 mandatory clauses from Article 28, how to request a DPA from suppliers, and what to do when a vendor refuses.

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A cartoon-style image of Agnes standing in front of a small office building with a NIS2 shield above it, holding a checklist.
NIS2

NIS2 for SMBs: Where Do You Start When Nothing Is in Place?

Not sure where to start with NIS2 as an SMB? This guide walks you through 5 steps, from risk analysis to supplier management and documentation.

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Agnes reviews a compliance checklist and spots a missing GDPR requirement
GDPR, Compliance, SMB

7 Common GDPR Mistakes SMBs Make (And How to Avoid Them)

The 7 most common GDPR mistakes small and medium businesses make. With real enforcement examples and practical steps to fix each one.

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Agnes builds a processing register step by step, surrounded by documents and data symbols
GDPR

Build a GDPR Processing Register in 7 Steps

Build a GDPR processing register in 7 steps. Real examples for SMBs — audit-ready, Article 30 compliant, and built for client questionnaires.

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Agnes stands next to a large padlock with a shield, floating document icons around her
GDPR

GDPR Encryption: What Article 32 Requires

What encryption does GDPR Article 32 actually require? The exact standards Dutch SMBs must implement: AES-256, TLS 1.2, and full-disk encryption.

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Agnes handles a GDPR data subject request with a checklist
GDPR, Compliance, SMB

GDPR data subject rights: what they are and how to handle them

All GDPR data subject rights explained, with practical guidance on handling access, erasure, and other GDPR requests within your organisation.

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Agnes follows a clear step-by-step process after discovering a data breach
GDPR, Compliance, SMB

Data Breach Response Plan: GDPR Step-by-Step Guide for SMBs (72-Hour Deadline)

72-hour deadline, regulator notification, data subject letters — this step-by-step GDPR response plan for SMBs covers every action, in the right order, so nothing gets missed.

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Agnes evaluates suppliers with a checklist and risk scores
NIS2, Compliance, SMB

How to do a supplier risk assessment (Step-by-step guide for SMBs)

Learn step-by-step how to run a supplier risk assessment. Practical guide for SMBs with a scoring model and NIS2 context.

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Agnes reviewing a list of AI tools against the EU AI Act's prohibited practices
AI, Compliance

EU AI Act: Banned AI Practices Now Enforced

The EU AI Act's prohibited AI practices have been enforceable since 2025. Learn which AI systems are banned, how to audit your tools, and what to do now.

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SME team struggling with a compliance spreadsheet full of conflicting versions
General

Replace Your Compliance Spreadsheet — SMB Guide

Stop managing compliance in spreadsheets. This practical guide for SMBs covers what spreadsheets miss and how to switch to a purpose-built system without starting over.

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Agnes helping a growing team prioritize first NIS2 actions
NIS2, Cybersecurity, Compliance

NIS2 for Growing Companies - What to Do First

A practical first-steps guide to NIS2 for growing companies - scope check, ownership, supplier control, incident readiness, and audit evidence.

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Agnes discussing GDPR priorities with a vendor while holding a checklist
GDPR, Compliance, SMEs

GDPR Compliance Checklist for Dutch Tech SMBs — Audit-Ready in 2026

Complete GDPR checklist for Dutch tech SMBs: governance, DPA agreements, data retention, vendor security, and the evidence you need to pass an AP audit in 2026.

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Team discussing AI governance and compliance
AI, GDPR

AI Governance for EU SMEs: A Practical Framework for AI Act Compliance

AI tools in every team, but no governance in place? This step-by-step framework covers AI inventory, risk tiers, GDPR checks, and a 14-day rollout plan for EU SMEs.

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Agnes looking surprised as a file slips out of her hands, with data icons floating around and an open mailbox in the background.
General

What Is a Data Breach?

A data breach isn’t just a big cyberattack. It can be as simple as sending an email to the wrong person. Learn what counts as a breach and how to recognize it.

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Agnes shaking hands with a vendor while holding a checklist. The background shows signs with "Security", "Privacy", and "Support" written on them.
General, NIS2

What Are Requirements You Can Set for Your Suppliers?

Practical requirements to set for suppliers under NIS2 and GDPR. Covers privacy, security, and support so you know exactly what to ask before signing.

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Agnes standing beside a giant magnifying glass, showing people reading a clear and simple privacy document.
General

Why Would You Be Transparent in Your Privacy Policy?

Transparency in your privacy policy builds trust and keeps you AVG and GDPR compliant. Here is why clarity matters and how to improve your policy today.

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A cartoon-style image of Agnes looking at a large EU document with the label 'NIS2', surrounded by question marks and checklists.
General, NIS2

What Does NIS2 Mean for Your Company? (2026 Update)

NIS2 and the Dutch Cyberbeveiligingswet: who falls under the law, what the four obligations mean in practice, and what to do before July 1, 2026.

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A cartoon-style image of Agnes organizing a big scroll labeled 'RoPA', surrounded by icons for tools, data types, and purposes.
ComplianceHive

How ComplianceHive Helps Privacy Officers Build a Perfect RoPA

Struggling to maintain a Record of Processing Activities? ComplianceHive gives Privacy Officers the structure to build a RoPA that is actually useful.

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A cartoon-style image of Agnes examining a connected chain of suppliers, with a magnifying glass focused on one vendor in the middle.
General, NIS2

What is supplier management in NIS2?

Good security is essential for GDPR and trust. Learn practical, easy steps small businesses can take to improve their security without a big budget.

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A cartoon-style image of Agnes sketching the first blueprint of a house with big 'privacy' signs worked into the foundation.
General

What is Privacy by Design?

Privacy by Design means thinking about data protection from the start, not after. Learn how this approach helps you stay compliant and build trust from day one.

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A cartoon-style image of Agnes standing next to a friendly robot, symbolizing the balance between technology and responsibility under the AI Act.
General

Introduction to the AI Act

The AI Act is Europe's new framework for responsible AI. Learn what it means, who it affects, and why trustworthy AI is the future of business.

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A cartoon-style image of Agnes looking at tall buildings, with a checklist of cybersecurity improvements, symbolizing the action companies can take under NIS2 guidelines.
General, NIS2

NIS2: Key Takeaways for Companies That Are Not Critical or Essential

Even if you are not a critical company, NIS2 matters. Learn how NIS2 changes cybersecurity expectations for all businesses and what steps you can take now.

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A cartoon-style image of Agnes organizing files representing different vendors, showing clear vendor management.
General

Vendor Management and GDPR: Why Tracking Your Tools Matters

Vendors often process your customer data. Learn why tracking your tools, contracts, and responsibilities is essential for GDPR compliance.

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A cartoon-style image of Agnes setting up two tents, one labeled GDPR and one labeled DSA, on her journey to the top of mount compliance.
General

DSA vs GDPR: What is Different?

The DSA and GDPR both focus on online rights, but they are not the same. Learn what each law covers and why businesses should pay attention to both.

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A cartoon-style image of Agnes placing a plank between two cliffs, symbolizing the balancing test for legitimate interest under GDPR.
GDPR

Understanding Legitimate Interest under GDPR

Learn what legitimate interest means under GDPR, when you can use it as a legal basis, and why a balancing test is essential.

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A cartoon-style image of Agnes in a control room overviewing vendor and security risk information.
ComplianceHive, NIS2

How ComplianceHive Helps CISOs Track Security Risks and Vendors

Discover how ComplianceHive gives CISOs better visibility over security risks, vendors, and compliance documentation, all in one easy-to-manage platform.

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Screenshot of Tracking Security Certifications in ComplianceHive – ISO27001, SOC2 & More
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Video

Tracking Security Certifications in ComplianceHive – ISO27001, SOC2 & More

Learn how to track security certifications in ComplianceHive

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A cartoon-style Agnes building a wall made of 'security bricks', symbolizing small security improvements.
General

Security Tips for Small Businesses: Easy Wins

Good security is essential for GDPR and trust. Learn practical, easy steps small businesses can take to improve their security without a big budget.

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Screenshot of Make Sense of Your Stack: Connecting Tools in ComplianceHive
YouTube logo
Video

Make Sense of Your Stack: Connecting Tools in ComplianceHive

Learn how to connect tools in ComplianceHive

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A cartoon-style person browsing a website, surrounded by small cookie and storage icons symbolizing data being stored.
General

What Are Cookies and Other Ways Websites Store Information?

Learn about cookies, local storage, session storage, and other ways websites save information on your device and what this means for your privacy.

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Screenshot of ComplianceHive Navigation Hacks: Save Time with Shortcuts
YouTube logo
Video

ComplianceHive Navigation Hacks: Save Time with Shortcuts

Learn how to save time with shortcuts in ComplianceHive

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A person walking on a bridge between a marketing building and a privacy building, symbolizing the balance between marketing and privacy.
General

Marketing and Privacy: How to Find the Balance

Marketing and privacy can work together. Learn how to respect user data while growing your business with better, trust-based strategies.

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Screenshot of A mountain of compliance? Meet your trail guide: The ComplianceHive Compliance Journey
YouTube logo
Video

A mountain of compliance? Meet your trail guide: The ComplianceHive Compliance Journey

Learn what the compliance journey is in ComplianceHive

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A person looking confidently at a map, next to her a robot with a sign saying 'Shortcut'.
ComplianceHive

Why ComplianceHive Does Not Use AI to Auto-Generate Compliance

Real compliance requires real understanding. See why ComplianceHive guides you through GDPR and NIS2 instead of auto-generating answers with AI.

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A person flying a plane with a eu flag behind it.
GDPR

Why You Need to Care About EU Privacy Laws Even Outside of the EU

GDPR and ePrivacy apply based on who you serve, not where you are. Learn why respecting EU privacy laws matters even if your company is outside Europe.

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Screenshot of Organisations in ComplianceHive: What They Are and How to Use Them
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Video

Organisations in ComplianceHive: What They Are and How to Use Them

Learn how to use organisations in ComplianceHive

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A person walking up a staircase, symbolizing gradual progress toward compliance.
General

Gradual Compliance: Why You Should Take It Step-by-Step

Compliance is not a sprint. Learn why taking small, structured steps toward GDPR, NIS2, and other regulations leads to better results and less stress.

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Screenshot of Getting started with ComplianceHive in 5 minutes
YouTube logo
Video

Getting started with ComplianceHive in 5 minutes

Learn how to get started with ComplianceHive in 5 minutes

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A person holding a phone and an envelope
General, GDPR

GDPR Cold Calling: What's Still Allowed?

B2B cold outreach is still legal under GDPR — if you follow the rules. Here is what ePrivacy allows, where the line is, and how to stay on the right side of it.

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A person hanging certificates on a wall
ComplianceHive

Tracking Vendor Certifications: ISO, SOC, NEN, and Why It Matters

Track ISO, SOC, and NEN certifications with ComplianceHive. Stay ahead of expirations, manage vendor risks, and strengthen compliance without extra work.

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A person holding a giant cookie with a bite taken out of it
General

What is the ePrivacy Directive and Why Does It Matter?

Think cookie banners come from GDPR? Think again. Learn how the ePrivacy Directive shapes online consent rules and why it matters for your business.

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A person holding a finish race flag
ComplianceHive

Quick Setup, Big Impact: Setting Up Tools in Seconds

Discover how ComplianceHive’s Quick Setup makes it easy to create and request new tools in seconds, without slowing down your compliance process.

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A person sitting in a pile of money, looking suprised at the amount of fines
General

Why Does the EU Fine American Companies So Often?

Discover why the EU often fines American tech companies under GDPR, and what all businesses can learn from these high-profile cases.

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A person walking up a mountain with laws written on it
General

So Many Laws, So Little Time: Where Should You Focus First?

Overwhelmed by GDPR, NIS2, DSA, and AI laws? Learn how to focus your compliance efforts step-by-step and build a strong foundation with ComplianceHive.

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Picture showing a person giving a presentation to a group of people in an office setting.
General

Why Compliance Should Be a Team Effort, Not a Solo Job

Learn why compliance should be a team effort, not a solo job. Discover how small businesses can spread privacy and security tasks beyond IT alone.

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A person showing a computer screen with a message about successful deletion of personal data
FAQ

What is GDPR? Part 6 – Right to erasure

Understand GDPR's Right to Erasure and learn how to manage data deletion requests effectively for compliance and user trust.

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A person holding a treasure map, symbolizing the journey to compliance.
ComplianceHive

Making Law Less Mysterious: Why We Ask Certain Questions in ComplianceHive

Discover how ComplianceHive’s Law Indicator shows the legal reasons behind the questions we ask, helping you build transparent and audit-ready compliance.

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Picture showing a user choosing between accept or deny
GDPR

What Data Needs a User’s Consent?

Learn when user consent is mandatory under GDPR. Find out why legitimate interest is not enough for sensitive data, tracking, and behavioral advertising.

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Picture showing a growing plant with different leaves showing different things that could be improved
ComplianceHive

Improve: Easily Find What's Missing in Your Tool Setup

Discover how ComplianceHive’s Improve feature helps you find and fix missing information in your tools and vendors. Stay audit-ready without the stress.

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Lady presenting a checklist
HowTo

How To: Use the Task List to Stay On Top of Compliance Work

Tired of chasing people for compliance tasks? ComplianceHive’s Task List helps you turn scattered to-dos into structured teamwork.

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Moving van with boxes label with the new features of ComplianceHive
ComplianceHive

What ComplianceHive Shipped in 2024

Key features launched in 2024: task tracking, passwordless login, improved approvals, and faster tool setup. See what shipped in ComplianceHive last year.

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A picture of a person explaining a book
General

What’s coming in 2025: Future compliance changes you need to know

2025 is right around the corner. Let's talk about some of things that are planned for 2025 in compliance.

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Picture showing a long road
General

Compliance changes in 2024: What’s new?

A lot of things changed this year, let's do an overview of all compliance changes in 2024.

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A person standing next to a trash can or trash truck, holding a piece of paper or a folder that represents data
GDPR

How to build a GDPR-compliant data retention policy

Learn how to create a GDPR-compliant data retention policy to protect personal data and ensure legal compliance with our step-by-step guide.

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A computer screen with billing alerts or subscription lists.
ComplianceHive

SaaS Billing Mistakes That Cost Companies Thousands (and How to Fix Them)

Over-licensing, ghost subscriptions, auto-renewals you forgot about — SaaS billing errors add up fast. Here are the most common mistakes and how to avoid them.

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A picture of a person explaining a book
FAQ

What is GDPR? Part 5 – Right to object

Discover your GDPR Right to Object and learn how to control your personal data against unwanted marketing and misuse.

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A diverse group of professionals in a modern office setting, engaged in a discussion or working together on laptops
ComplianceHive

Suppliers and resellers with ComplianceHive

ComplianceHive tracks vendors, suppliers, and resellers in one place. Add a reseller and manage your vendor chain for GDPR and NIS2 compliance.

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A flyer with personal details overlaid with a GDPR icon (like a lock or shield), suggesting that while data might be public, it’s still protected.
GDPR

Just because it’s online doesn’t mean it’s fair game: GDPR and public data

Understand GDPR's impact on public data usage and learn why accessing doesn't equal permission for personal information.

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A person pressing a laptop with a lock above it
GDPR

The role of encryption in GDPR compliance

Discover how encryption is vital for GDPR compliance and learn practical steps to protect your data from breaches and fines.

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An alert box, a concerned professional, and subtle cybersecurity symbols in the background.
GDPR, NIS2

What is NIS2?

NIS2 is the EU's updated cybersecurity directive, enhancing protections for critical infrastructures and ensuring businesses take cybersecurity seriously.

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A vendor representative shaking hands with a business professional, representing partnership and agreement.
ComplianceHive

Exploring Vendor Relationships with ComplianceHive

ComplianceHive can track many things like Tools and Vendors. In this 2-part blog post we dig into what Vendors do in ComplianceHive

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Person in tux holding a tablet looking at documents
ComplianceHive

Streamlining Legal Document Management with ComplianceHive

Streamline your legal document management with ComplianceHive for efficient tracking, compliance, and enhanced operational efficiency.

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Person looking lost at a desk covered with papers
ComplianceHive

Tracking of tool billing in ComplianceHive

Streamline tool billing with ComplianceHive: a secure, user-friendly platform for insightful cost analysis and flexible billing options.

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Person selecting different types of data from the air
ComplianceHive

Making data easier with categories

Discover how ComplianceHive revolutionizes GDPR compliance with innovative data categorization, making data management and compliance a breeze!

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Captain steering a ship and crew members working
GDPR

Data Controllers and Processors Under GDPR: What Dutch SMBs Need to Know

What is a data controller versus a data processor under GDPR? Practical explanation for Dutch SMBs: who is liable, when you need a DPA, and common mistakes to avoid.

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Woman reading the privacy policy
FAQ

What is important for a Privacy Policy

Learn the essentials of a GDPR-compliant privacy policy and how transparency builds trust with customers regarding data handling.

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A picture of a person explaining a book
FAQ

What is GDPR? Part 4 - Right to restrict processing

Explore GDPR's Right to Restrict Processing and learn how it empowers you to control your personal data during disputes and inaccuracies.

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A picture of a person explaining a book
FAQ

What is GDPR? Part 3 - Right to be informed

Discover the 'Right to be Informed' under GDPR and learn how transparency can build trust and ensure compliance for your business.

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A lady holding a clipboard with GDPR saying and a checklist
GDPR

Why GDPR is so important?

Discover why GDPR compliance is essential for businesses and how ComplianceHive simplifies the process, ensuring data protection and efficiency.

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Team working together around a table
ComplianceHive

5 signs you need to audit your software stack

Lets talk about your software stack and the 5 signs you need to look out for in managing software for your company

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Team working together around a table
ComplianceHive

Help your new people onboard faster with tool discoverbility

Help your new employees discover everything your companies uses, improving their onboarding and help they understand what tools do

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A wall full of papers
Tool Highlight

Tool Highlight: Notion

Every so often we select a tool that we think you should use to make your life easier. This time we chose the note taken app Notion. Let me tell you why.

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A picture of a moving truck full of furniture
FAQ

What is GDPR? Part 2 - Right to data portability

Understand GDPR's Right to Data Portability and learn how to comply with data requests in an open format for your EU customers.

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An open book laying on a table
FAQ

What is GDPR? Part 1 - Right to access

Discover GDPR's Right to Access: Learn how individuals can request their data and understand their rights under this crucial regulation.

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Person paying with a card at the register
Tool Highlight

Tool Highlight: Tap To Pay

In the Tool Highlight we talk about receiving money from your customers with tap to pay.

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Picture of people around a table working
FAQ

What are Data Processes?

Let's talk about what Data Processes are and why they are important.

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Picture of a business presentation with a single presentator and other people sitting around a table
General

Why did we create ComplianceHive

Discover the journey behind ComplianceHive, a tool management solution designed for small businesses to enhance security, compliance, and efficiency.

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Picture of people around a table working
HowTo

HowTo: Approve new tools with ChangeRequests

Before your team starts using a new tool, make sure it passes a proper review. Here is how ComplianceHive's ChangeRequest flow handles approvals step by step.

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Picture showing a long road
General

ComplianceHive Roadmap

A look at what is next for ComplianceHive. Upcoming features, planned improvements, and the direction we are taking our compliance platform for SMBs.

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Picture of bee entering a beehive
FAQ

Why do I need ComplianceHive?

ComplianceHive is a Tool Management Tool. So why do I need that?

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Picture of people around a table working
HowTo

HowTo: Access management

In this HowTo we will looking into requesting access to a Tool in ComplianceHive. So you don't have to find out who owns the tool and email them.

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Picture of computer screen with login form
Tool Highlight

Tool Highlight: Password managers

Every so often we select a tool that we think you should use to make your life easier. This time we chose Password Managers. Let me tell you why.

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