The digital compliance tool built for growing SMBs
You know you need to get GDPR, vendor management, and information security sorted. But where do you start? ComplianceHive brings your obligations together in one overview that grows with your organisation.
Free to start, no credit card needed. You pay per tool, not per user.
What is a digital compliance tool?
A digital compliance tool helps your organisation track legal obligations in a structured way. Instead of scattered spreadsheets, shared folders, and email reminders, you work from a central system where tasks, responsibilities, and deadlines come together.
For SMBs, this usually starts with GDPR: maintaining a processing register, assessing vendors, managing processor agreements, and mapping privacy risks. NIS2 obligations and certification paths like ISO 27001 are showing up too, especially once you start selling to larger organisations.
The difference compared to a spreadsheet? Ownership. A compliance tool assigns tasks to the right person, sends reminders when deadlines approach, and keeps an audit trail of who changed what. Regulators want to see that you can prove you follow the rules. A spreadsheet with a "last updated" date from six months ago does not cut it.
Which compliance requirements apply to SMBs in the EU?
Most SMBs deal with multiple regulations at once, even if they do not always realise it. The three most common:
GDPR
Do you process personal data from customers, employees, or prospects? Then GDPR applies. That means maintaining a GDPR processing register software, signing processor agreements with vendors that handle data, and being able to respond to data subject requests. Nearly every business using a CRM, HR system, or email tool falls under this.
NIS2
The NIS2 directive targets cybersecurity and affects companies in critical sectors. But even if you are not directly NIS2-obligated, clients in regulated industries can impose information security requirements on you. The Dutch Cybersecurity Act (expected mid-2026) will make these obligations concrete.
ISO 27001
More and more clients ask for ISO 27001 certification or visible progress toward it. Especially tech companies supplying larger organisations see this in tenders and security assessments. Read more about ISO 27001 preparation for SMBs.
What ComplianceHive covers
ComplianceHive is built for SMBs that want to tackle compliance without it becoming a full-time job. No enterprise software with weeks-long onboarding. Just a practical starting point that grows with you.
Processing register
Document processing activities per department, with ownership, retention alerts, and version history. Meet Article 30 GDPR without manually combing through a spreadsheet every month.
Vendor management
Track which vendors process personal data, where processor agreements are stored, and when reviews are scheduled. Read more about vendor management under GDPR.
GDPR features
All GDPR-related tasks and documentation in one place: from processing register to data subject requests. Explore the GDPR features in detail.
Affordable and built for small teams
You pay per tool, not per user. Whether your team has five people or fifty, costs stay predictable. Check the pricing.
From spreadsheet to compliance system: why the switch matters
Most SMBs start compliance in a spreadsheet. That makes sense: it is free, familiar, and quick to set up. But a spreadsheet has no owner. Nobody gets a reminder when a retention period expires. There is no audit trail. And when a colleague leaves, the knowledge of which cell means what walks out the door with them.
Moving from spreadsheet to compliance tooling does not have to be a big leap. You do not need everything perfectly organised by tomorrow. Start with a system where responsibilities, deadlines, and documentation come together. That way you are not scrambling to piece things together every time an audit or client question lands.
Signs your spreadsheet is no longer keeping up:
- Nobody knows when the last vendor assessment took place.
- A new hire inherits a spreadsheet with no context about the contents.
- Answering a client's privacy question means digging through multiple documents.
- You cannot prove when a processing activity was last reviewed.
ComplianceHive is not a solution that takes over everything. It is a starting point: a place where you begin with structure and build from there. See all features to find what fits your stage.
Frequently asked questions about digital compliance tools
- What exactly is a digital compliance tool?
- A digital compliance tool is software that helps you track, document, and monitor compliance obligations. Think processing registers, vendor assessments, and risk analyses. It replaces scattered spreadsheets and shared documents with a structured system that has ownership, reminders, and an audit trail. It is not legal advice, but it gives you the structure to demonstrably meet your obligations.
- Which compliance requirements apply to SMBs in the Netherlands and EU?
- GDPR applies to virtually every business that processes personal data. Maintaining a processing register is mandatory for nearly all organisations. NIS2 is relevant for companies in critical sectors or their suppliers. And increasingly, clients in regulated industries expect ISO 27001 certification or demonstrable steps toward it.
- Does a small business with 10 employees need compliance software?
- Yes. GDPR does not distinguish by company size. A processing register is mandatory for almost every organisation that processes personal data. And once you work with multiple vendors that access customer or employee data, you need a system to keep that organised. ComplianceHive is specifically built for SMBs, including smaller teams.
- What does compliance software cost for SMBs?
- ComplianceHive starts free. Paid plans are designed for SMB organisations and you pay per tool, not per user. Check our pricing page for current rates.
- How quickly can I get started with a digital compliance tool?
- With ComplianceHive you are up and running in 10 minutes. No installation, no credit card at sign-up. You start with a processing register and add modules as you need them.