GDPR compliance software for SMBs
Processing register, vendor management and data subject requests in one place. A practical starting point for GDPR compliance, without enterprise overhead.
Free to start, no credit card required. Pricing per tool, not per user.
What GDPR compliance means for an SMB
GDPR applies to any business processing personal data. For most SMBs, that comes down to three obligations that tend to trip people up.
Article 30 requires a processing register: what personal data you process, why, how long you keep it, what security measures you have in place. Not a document you fill in once. Something you keep current.
Article 28 requires a processor agreement with every vendor processing personal data on your behalf. Your CRM provider, HR system, cloud storage, external IT support. Each one needs a written agreement.
Then there are data subject rights. If someone asks what data you hold on them, you have a month to respond. If they request deletion, you handle it and document that you did.
The common thread: GDPR compliance is about documentation. Not just doing the right things, but being able to show it.
Why a spreadsheet no longer works for GDPR
A spreadsheet has no owner. Nobody gets a reminder when a retention period expires or a processor agreement needs renewing. There is no record of who changed what. When someone leaves the company, the context goes with them.
The Dutch DPA (Autoriteit Persoonsgegevens) can ask for an overview of your processing activities and vendors at any point. You will not get weeks to pull it together. You need it ready: the register, the agreements, evidence of when you last reviewed them.
A spreadsheet cannot answer that request under that kind of time pressure. Compliance software can.
What GDPR compliance software does for you
Processing register
Structured records with assigned ownership and retention period alerts. When the DPA asks for your register, you export it from one place.
Vendor management
All processors in one overview, agreements linked, review dates set. Higher-risk vendors reviewed more often. Read more about GDPR vendor management.
Data subject requests
Incoming requests logged, assigned, tracked to deadline. Every handled request documented.
ComplianceHive as a starting point for GDPR compliance
ComplianceHive is not a guarantee of full GDPR compliance. No software can be. What it is: a practical starting point that helps you maintain the required documentation and make compliance demonstrable.
The DPA does not just check whether you know the rules. They check whether you can prove you follow them. A processing register that nobody maintains is as problematic as no register at all. ComplianceHive helps you keep it current, with ownership and reminders built in.
Free to start, no credit card, no implementation project.
FAQ — Common questions about GDPR compliance software
- Is a processing register mandatory for my SMB?
- Almost always yes. Article 30(5) GDPR has a narrow exception for organisations under 250 employees that only occasionally process special category data with no risk to data subjects. Most businesses using a CRM, HR system, or email tool fall outside that exception.
- What is the difference between GDPR compliance software and a processing register tool?
- A processing register tool covers Article 30 GDPR. GDPR compliance software is broader: processor agreements, data subject requests, risk assessments. ComplianceHive covers all of it in one platform.
- How does compliance software help during a DPA audit?
- The DPA asks for your processing register, a vendor overview with agreements, and evidence of when you last reviewed them. ComplianceHive stores everything with timestamps and version history, so you can export exactly what they ask for.
- Does GDPR compliance software also cover NIS2?
- Partly. GDPR and NIS2 overlap on vendor management and risk documentation. ComplianceHive covers both: GDPR through the processing register and vendor management, NIS2 through risk analysis and incident registration.